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Click
here to view Copyright Guidelines
- When do I need copyright clearance?
- Can I place a published article written by myself
on WebCT?
- If I use the material as part of an assessment
is it exempt?
- Can I include quotes without permission?
- Can I place an abstract from a journal as part
of my course materials on WebCT?
- Some of the journals are available electronically,
could we just download and put them on a web site?
- Do I need copyright clearance to use slides and
video in my site?
- Can I incorporate other web based materials into
my WebCT module?
- How long does it take to get copyright clearance
and how do I get it?
- Are there any fees involved?
- Can I link to my online reading list from WebCT?
- Whether it is text, a photo or a diagram etc. you will always
need copyright clearance to place work in WebCT unless:
- you are the copyright holder
(the item must be your own original work and you must have retained
the rights to use the work).
- Leeds Met is the copyright holder
(any work produced by employees during the course of their normal
employment with be the property of the employer. It would be good
practice however, to ask permission of colleagues before you use
their work)
- the item is out of copyright
- the item is in the public domain or copyright has been waived
for this particular purpose
Permission is also required to adapt material produced by someone
else.
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- If your article has been published you may not have retained
the rights to the work. Check your publishing contract to find
out whether you have assigned the rights to the article to the
publisher. In many cases the publisher may hold the rights to
print copies of the work but if you have retained the electronic
rights, you will be able to "publish" the article yourself
on WebCT (provided you re-key rather than copy from the published
article!).
If the publisher does hold all the rights to the article, permission
needs to be sought before any reproduction of the work.
Alternatively, the article may be added to and altered to such
an extent that in effect it becomes a new work and you would then
hold the full rights to this new version.
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- The Copyright Designs and Patents Act 1988 makes an exemption
for copying for the purposes of examination by way of setting
the questions, communicating the questions to the candidates or
answering the questions (except printed music for the purposes
of performance in an exam).
This exemption applies to closed examinations rather than continuous
assessment.
It is permissible to make items available through WebCT for examination
purposes provided that access is restricted to a closed group
(i.e. the candidates, tutor and examiner) and that the material
is not subsequently used for any other purpose.
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- Quotations may be copied from any type of work under the exemption
of fair dealing provided it is for the purposes of criticism or
review, not simply to illustrate a point in your teaching.
The Library Association indicates that making multiple copies
for publication for this purpose is allowed. Placing material
on a web site is another form of publication.
An acceptable scenario would be a lecturer writing a paper on
his chosen topic, which includes quotations from the work of one
author used whilst criticizing or reviewing the work of another.
This paper is then used as part of the lecturer's online course
materials in WebCT.
It is not acceptable to remove the quotation from its context
of criticism/review before placing it on WebCT.
Any quotations used fairly for criticism/review need to be re-typed,
and approximately no longer than 400 words (or, if several extracts
from the same source, 300 words each amounting to no more than
800 words) with sufficient acknowledgement to the source.
It can be argued that quotations of small amounts of text may
be used for illustrative or teaching purposes provided they are
an 'insubstantial' amount of the whole work. However, this amount
is subjective and has to be fair to the rights owner. For example,
quoting a few sentences of a mystery novel may be insubstantial
in length, but if that sentence reveals the plot, it would constitute
a significant part of the work. Therefore, if a quote is insubstantial
in quality as well as quantity, is it worth quoting at all?
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- Yes, providing that the abstract indicates the contents of
an article of a scientific or technical nature, you are free to
place that abstract on the web or in WebCT. This does not apply
to abstracts for journal articles in the humanities or other non-scientific/technical
subjects.
The abstracts should be re-keyed to avoid infringing the publisher's
typographical copyright.
Beware of writing your own abstract because if too detailed or
informative, it may infringe the copyright of the full article.
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- This would depend on the licensing conditions associated with
the electronic journals. Access to electronic journals is password
protected and restricted to registered users for a subscription
fee. To further network any material taken from these sources
usually requires permission.
Some publishers may be flexible in allowing such usage provided
that the material is placed in a secure environment and only accessed
by members of the subscribing institution, e.g. electronic journals
via EBSCO.
Alternatively, you may provide a link to the log-in page of the
journals service you wish to recommend.
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- Usually yes, unless:
- you are the copyright holder
- Leeds Met is the copyright holder
- the item is out of copyright, in the public domain, or copyright
waived
It may be possible to include video clips as part of your WebCT
module either with permission from the rights holder (for purchased
recordings) or under the Educational Recording Agency (ERA) licence
(for terrestrial TV off-air recordings).
Digital recordings are subject to the same terms and conditions
as analogue recordings. Recordings and copies of recordings may
be made and stored in digital form but only for the educational
purposes of licensed educational establishments.
ERA cannot license activities beyond the recording, playing back
and
copying of broadcast material for educational purposes. Clips
cannot be shown to a public audience or for entertainment purposes.
Compilations of clips should not be subject to any adaptation
or alteration, such as separation of the images from the soundtrack,
or a substitution of commentary.
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- It would be an infringement to cut and paste information into
your site from another site without seeking permission.
It is possible to link to the home page of other web-based materials
without permission. However, if the link is to within a site,
bypassing the home page, permission should be obtained to avoid
accusations of "passing off" someone else's material
as your own.
In addition it should always be clear when you are moving to an
external site. It is recommended that when doing this, a separate
browser window is opened, to avoid any possibility of infringement.
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- How long it will take to obtain clearance will vary, depending
on the response time of the copyright holder. Some publishers
are wary of granting permission for the use of their material
in an electronic environment (because of issues of security and
potential loss of income).
Generally allow three months. However, illustrations may take
longer to clear than text.
Leeds Metropolitan University has signed licences with HERON (Higher
Education Resources ON-demand) and the Copyright Licensing Agency.
HERON aims to provide a complete service for the clearance and
digitisation of material.
Requests can be made via Leeds Met's Copyright Clearance Service, based
in Beckett Park Learning Centre.
The Copyright Clearance Service will submit your requests to HERON,
who will seek permission on your behalf, and then digitise the
material once clearance has been granted and accepted. The digitised
material is then delivered to Leeds Met in Adobe PDF format.
Contact: Rachel Clark in the Copyright Clearance Service,
Beckett Park Learning Centre, either by email (r.a.clark@leedsmet.ac.uk)
or by telephone (ext. 7472). An application form can be provided
for your request.
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- Yes, all digitised material received from HERON will incur
a usage fee.
This fee comprises of the copyright fee (set by the rights holders),
digitisation fee, an administration charge from HERON, and VAT.
You will not be charged unless you accept the fee and agree to
receive the digitised material. The fee will probably be a one-off
charge, covering a set time period e.g. one semester, and once
this period is over the material must be withdrawn and new clearance
sought.
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- Yes, one of the institutional links on the front page of your
WebCT module will take you to the Online Reading List search within
Webcat, the Learning Centre catalogue.
By entering the course or module details, you and your students
will be able to access your recommended reading list, with full
details of location and availability. This list can also contain
live links to any external web-sites.
Documentation will soon be available with instructions on creating
a direct link between WebCT and your specific module reading list,
bypassing the Reading List search page.
For further information about making your reading list available
online, contact your Learning Adviser, or access the Learning
Centre Online (for information and a reading list template, look
under Support for…- Staff- Learning Centre Services for Teaching
and Learning).
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