Research Management

1) Log in to Symplectic at https://symplectic-web.leedsmet.ac.uk/login.html using your standard username and password.

2) If your output is included in a publications database (Web of Knowledge/Science, Scopus, PubMedCentral or arXiv), your paper may have been automatically harvested by Symplectic. In this case, it will be found in your pending publications until approved  or declined  by you, or by your representative. The home menu within the system allows you to delegate the right to edit your publications and professional activities to another member of staff.

Sometimes the right publications will be attributed to you, but some of the details may be wrong. In these cases, please approve the publication initially, and then the record can be edited.

3) Publications can also be imported by uploading Reference Manager (RefMan) or BibTex files (contact your research administrator or email repository@leedsmet.ac.uk if you need support with this). Where records are new to Symplectic, please associate the relevant Leeds Met authors by typing their surname in the Leeds Metropolitan users tab. Select the correct person from a drop down list and click  to confirm. Once imported, any additional Leeds Met authors associated with these publications will need to approve them.

4) Publications can also be manually entered in Symplectic using the 'Add new ...' links on your profile home page, or the [+] links on the publications summary screen (my elements -> publications -> summary and manual entry links).

Enter as many publication details as relevant/possible. Please ensure you add a publication date (month and year) even if the item is unpublished or pending publication. This is required for reporting and for sorting publications by date. You can amend this should the details change.

When you have completed the manual record, click on  to retain the publication data in the new record.

As with any new publications, any additional Leeds Met authors manually associated with these publications will need to approve them in their own profile or they will remain as pending.

 

Further training material is available from the vendor under the "help" tab.

Most publishers will permit authors to deposit their own author final version of a journal paper (following refereeing and editing) which can be the same in all respects as the publisher version, but without the publisher logo, formatting, etc. This is the version we recommend authors deposit. For more information on Open Access to research see http://www.leedsmet.ac.uk/staff/open-access-to-research-institutional-repository-ir.htm

Additional files (e.g. data or related documents) can be added to the record to be stored alongside the primary file (i.e. the first file uploaded) but it is only the primary file that will be displayed from the repository. All uploaded files are listed in the Symplectic Elements interface and accessible from there. These files can be deleted through the Symplectic Elements interface if required. If you delete the primary file, then the NEXT file uploaded will become the primary file. 

Please note that the Symplectic Elements interface makes no distinction between the primary file and additional files. 

In order to deposit files to the repository, you will first need to grant distribution rights (leedsmet-license.txt). By doing so you are confirming that you have read and understood the licence information and the licence file will be passed to the repository for inclusion with any files. The repository administrator will receive an email to let them know that rights have been granted.

• Click the Full text tab on the record and "Manage full text for this publication":

• Make sure you have read and agree with the Distribution / archiving rights and click the  button. This will pass the licence and metadata to the repository
• Choose file: navigate to the file you want to upload on your local file system and click the  button
• Add additional files: repeat the process with any additional files. Uploaded files will be listed in alphabetical order. It is only the FIRST file that will be available from the repository:

If metadata is updated in Symplectic Elements it will be passed to the repository ONLY when a new file is uploaded. If you wish to force metadata to be updated from Symplectic Elements to the repository without a file upload, then revoke rights followed by grant rights.

Symplectic will only show the ‘preferred source’. To change this:
1) Click on the Data Sources tab for the relevant publication.
2) Click on the  set preferred icon, shaped like a star, next to the relevant record in that tab. When selected, the star will change colour from white to yellow. This will select the preferred source and set of details to show in the summary tab and to other systems.