All research output by Leeds Metropolitan University authors should be either harvested, imported, or manually entered to their Symplectic profile. Publication details and any associated files should also be transferred to the Repository.
All members of staff have an account that you can access with your standard user name and password at https://symplectic-web.leedsmet.ac.uk/login.html.
Features of the system include:
You can manage your own publications, and the Repository team are on hand to help you to make the most of your research outputs, and/or you can use the system to delegate editing rights to another member of staff.
Publication details can be added in three simple ways:
1-2-1 training is also available in your office. Please contact email@example.com or call 0113 812 4731 to arrange a time.
1) Log in to Symplectic at https://symplectic-web.leedsmet.ac.uk/login.html using your standard username and password.
2) If your output is included in a publications database (Web of Knowledge/Science, Scopus, PubMedCentral or arXiv), your paper may have been automatically harvested by Symplectic. In this case, it will be found in your pending publications until approved or declined by you, or by your representative. The home menu within the system allows you to delegate the right to edit your publications and professional activities to another member of staff.
Sometimes the right publications will be attributed to you, but some of the details may be wrong. In these cases, please approve the publication initially, and then the record can be edited.
3) Publications can also be imported by uploading Reference Manager (RefMan) or BibTex files (contact your research administrator or email firstname.lastname@example.org if you need support with this). Where records are new to Symplectic, please associate the relevant Leeds Met authors by typing their surname in the Leeds Metropolitan users tab. Select the correct person from a drop down list and click to confirm. Once imported, any additional Leeds Met authors associated with these publications will need to approve them.
4) Publications can also be manually entered in Symplectic using the 'Add new ...' links on your profile home page, or the [+] links on the publications summary screen (my elements -> publications -> summary and manual entry links).
Enter as many publication details as relevant/possible. Please ensure you add a publication date (month and year) even if the item is unpublished or pending publication. This is required for reporting and for sorting publications by date. You can amend this should the details change.When you have completed the manual record, click on to retain the publication data in the new record.
Further training material is available from the vendor under the "help" tab.
Most publishers will permit authors to deposit their own author final version of a journal paper (following refereeing and editing) which can be the same in all respects as the publisher version, but without the publisher logo, formatting, etc. This is the version we recommend authors deposit. For more information on Open Access to research see http://www.leedsmet.ac.uk/staff/open-access-to-research-institutional-repository-ir.htm
Additional files (e.g. data or related documents) can be added to the record to be stored alongside the primary file (i.e. the first file uploaded) but it is only the primary file that will be displayed from the repository. All uploaded files are listed in the Symplectic Elements interface and accessible from there. These files can be deleted through the Symplectic Elements interface if required. If you delete the primary file, then the NEXT file uploaded will become the primary file.
Please note that the Symplectic Elements interface makes no distinction between the primary file and additional files.
In order to deposit files to the repository, you will first need to grant distribution rights (leedsmet-license.txt). By doing so you are confirming that you have read and understood the licence information and the licence file will be passed to the repository for inclusion with any files. The repository administrator will receive an email to let them know that rights have been granted.
If metadata is updated in Symplectic Elements it will be passed to the repository ONLY when a new file is uploaded. If you wish to force metadata to be updated from Symplectic Elements to the repository without a file upload, then revoke rights followed by grant rights.
Symplectic will only show the ‘preferred source’. To change this:
1) Click on the Data Sources tab for the relevant publication.
2) Click on the set preferred icon, shaped like a star, next to the relevant record in that tab. When selected, the star will change colour from white to yellow. This will select the preferred source and set of details to show in the summary tab and to other systems.